LEGAL
PROSPER VANCOUVER
Program Changes
It may be necessary for reasons beyond Prosper Foundation (Vancouver)'s control to change the content and timing of the program, the speakers, the date or the venue at any time prior to the event date.
Copyright and Content Usage
All content on this site including but not limited to text, data, graphics, and sound (collectively “Content”) is the intellectual property of Prosper Foundation (Vancouver) (“Prosper”). The Content is protected by Canadian copyright laws and other intellectual property laws and is used under licence of Prosper. Prosper's logo and icons may not be used in any way without prior written permission from Prosper Foundation (Vancouver). All other logos, service marks, and trademarks are the property of their respective owners.
You may download and use a reasonable amount of the conference materials provided on the website for your own personal non-commercial use so long as you keep all copyright notices visible and unaltered, agree to not alter any part of the Content, do not use the Content to suggest any affiliation with Prosper, agree to cease all use of any and all Content immediately upon the request of Prosper, and agree to remove any and all Content from any mediums, including but not limited to social media, blogs, websites, printed materials, upon the request of Prosper.
External Speakers
External speakers are responsible for the content of their respective sessions, including keynote, workshop, or Prosper Connect. It is the policy of Prosper to give the fullest freedom to the speakers to express their opinions. The opinions expressed by the speakers do not necessarily represent the views of Prosper Foundation (Vancouver) and Prosper affiliated personnel. Prosper Foundation (Vancouver) will make every effort to ensure the validity and accuracy of the information provided by external speakers.
Case and Academic Integrity
Prosper highly values academic integrity. Attendees are subject to disqualification from the competition if they are caught sharing the case before their designated times or committing any act of academic dishonesty, including but not limited to: receiving help from external individuals or sources, providing help to other teams, editing presentation after the designated cutoff time, and copying existing solutions from external sources. Teams who violate this rule will be disqualified and prohibited from attending any future Prosper Foundation events for three (3) years. ​
Conference Premise Access
To protect the safety of all attendees and integrity of the conference, only authorized participants are allowed on conference premises at any given time. Authorized participants include student attendees, volunteers (general and media team), judges, speakers, sponsor teachers with students who registered under “School Registration”, Prosper Expo representatives, sponsor representatives, and other authorized guests who have been pre-approved by the Board of Directors and/or Executive Team.
All authorized participants must wear their name tags at all times on conference premises. If the participant misplaced or damaged their name tag, they will be required to report to the Executive Team desk immediately for identification verification and obtain a new name tag.
All unauthorized individuals will be asked to leave conference premises immediately. Prosper reserves the right to escalate the situation should the unauthorized party refuse to comply.
Conference Attendance Policy
Prosper's fundamental mission is to provide attendees with an opportunity to experience the multidisciplinary nature of the business world. Therefore, Prosper expects all attendees to attend all the events highlighted on the conference schedule.
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Beginning at Prosper 2025, attendees will have to receive special endorsements from executive team members to validate their attendance at several segments of the conference including but not limited to: the opening ceremony, workshops, case release, and other activities at the discretion of Prosper.
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For attendees who registered as an "Entire Team" or "Individuals Already Part of a Team," Prosper expects all team members to be present at every event throughout the conference. If your team has an extenuating circumstance, you must email administration@prospervancouver.org and receive a valid attendance exemption before the event. Teams will only qualify for finalists if all members have received the necessary attendance endorsements.
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For attendees who registered independently and are placed onto random teams, the policy will not affect their chances to compete and qualify for finalists should their team members fail to receive endorsements for attending all segments of the conference.
Rooming and Curfew
To comply with all applicable regulations, all overnight attendees ("Attendees") and other participants ("Participants"), including but not limited to additional staff, media team members, and volunteers, will be placed in single-sex guest rooms. Attendees and Participants are only allowed to access their assigned guest rooms at all times throughout the conference. Designated work rooms will be set up during preparation periods for your team to meet up and work on the case study.
Most rooms will be available after 4 PM, but there may be delays beyond Prosper's control. On Day 2, you must bring all your luggages and check-out of your guest room before 11 AM. When checking out, please return the room key to the Executive Team Desk and leave your luggages in the designated luggage storage room.
All overnight attendees must be in their assigned rooms at the curfew time and remain in their rooms until the start of the first scheduled event in the morning. Curfew time will be announced at the conference and may be subject to change. All overnight Participants must also follow the curfew procedures, but they may be exempted from the curfew to assist with operational tasks at the discretion of the Executive Team and Board of Directors.
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Room checks will be conducted shortly after the curfew to ensure compliance. Sponsor teachers will be responsible for conducting room checks for their school teams (unless a request is made for the Board of Directors to conduct room checks), while the Executive Team or Board of Directors will conduct room checks for the remaining teams.
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Attendees who are found outside of their rooms during the curfew without permission from the Executive Team or their sponsor teacher, as well as Participants who are found outside of their rooms during the curfew without a valid curfew exemption, will have their conference access deactivated and prohibited from attending the event further. An incident report will be filed and school officials will be notified.
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In the unlikely event that Prosper's venue partner cannot provide sufficient rooms for all Prosper attendees and Participants, Prosper will randomly select individuals (with higher priority given to attendees remaining at the primary hotel venue) and accommodate them in a nearby hotel based on availability.​
TERMS AND CONDITIONS
Registration and Confirmation
If you have any problems with your registration, please contact administration@prospervancouver.org. Only the primary contact can make amendments to an "Entire Team" registration. Registrations are subject to availability and therefore we cannot guarantee you a place on any event.
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Registration confirmation will be sent to your email immediately for all online bookings. If you have not received an email confirmation within 24 hours of making the online booking, please contact the Director of Administration.
Payments and Discounts
Payment must be made at the time of booking unless specifically stated. Discounts cannot be used in conjunction with other offers or discounted rates.
Transfers
If you cannot attend the event, you can transfer your place to another individual. Places can be transferred at any time up to March 20th, 2025. Please note that an additional charge may be applicable if the new attendee is not entitled to the same registration rate. Only the primary contact of an "Entire Team" registration can make amendments to the team composition.
Price Changes
Prosper reserves the right to implement discounts and other promotions at any time prior to the conference and will not provide any refunds of registration fee differences to participants who registered prior to the implementation of such promotions.
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The registration types and prices listed on the Registration page will be valid until 11:59 PM PT on the last day of the applicable registration date range unless stated otherwise.
Refunds
Prosper will only issue a full refund, minus any applicable administrative fees, under the following circumstances:
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any systematic errors during registration submission
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any medical circumstances with valid supporting documentations
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Please note that starting on June 5th, 2023, the applicable administrative fees will increase from 0%~2% to 3.4% due to our payment provider's new terms and conditions.
Cancellations
If Prosper has to cancel the event, our liability in the event of cancellation is limited to a full refund, minus any applicable administrative fees, of the event fee only. We will not refund the following:
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any travel or external hotel costs associated with the cancellation of an event
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any fees relating to the joining of a faculty or community with respect to the event booking
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All cancellations and subsequent transfers must be made in writing and sent to administration@prospervancouver.org​. Prosper does not issue any refunds for cancellation on attendee's part.
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Prosper Foundation (Vancouver) and our venue provider accept no liability if an event is canceled or postponed for reasons beyond our reasonable control resulting from an act of God, government regulation, fire, war, natural disaster, global health crisis, terrorist activity, or civil commotion.
REGISTRATION TERMS AND CONDITIONS
Information
All attendees are required to sign the general release of liability document (hereby known as "Waiver") prior to attending the event. Attendees will not be allowed to participate in the event without signing the general release of liability. All registered attendees will receive an email 1 week before the event about signing the Waiver. The form must be completed online.